The person in this position will be responsible for a variety of tasks including bookkeeping, human resources related matters, building/equipment/phone maintenance/oversight, and maintaining inventories. The final job will be tailored to the individual candidate’s skills and will include some mix of the following responsibilities.
- Administer benefits programs, including health, vision, and dental plans, and 401k plan (including 401k audit compliance)
- Use Quickbooks to record income, pay bills, and all other bookkeeping including monthly reconciliation of credit card merchant account, credit card statements, and investment accounts
- Monitor balances in various checking and money market accounts and work with Executive Director and President to move funds as needed
- Review employee expense reports & process reimbursements
- Pay bills in a timely manner including preparation of checks for President’s signature
- Set up wire transfers for approval by President
- Run bi-weekly payroll using ADP payroll; prepare and mail annual W-2s and 1099s
- Track employee paid-time-off usage
- Maintain registration with charitable campaigns such as the Combined Federal Campaign and coordinate annual advertising and tabling/outreach
- Compile quarterly lobbying reports and submit as needed to maintain state and federal lobbyist registrations
- Organize documents needed for annual financial audit; work with auditor to answer questions, provide any written backup
- Provide administrative support to the Executive Director and President
- Maintenance of five historic buildings, including two which are rented out to commercial tenants; oversee building repairs, keep up with preventive maintenance (furnace filter replacement, etc.); have some ability to troubleshoot and fix problems yourself but know when to contact a professional; handle tenant maintenance requests to assure quick resolution
- Maintain phone system and computer servers and workstations; work with external vendor to assure that computers are properly patched and virus-protected; seek improved networking solutions for remote staff
- Maintain office supplies and arrange for copier and postage meter maintenance as needed
- Calculate quarterly utility bills for tenants and invoice them; track rent and utilities payments and follow up to ensure prompt payment
- Coordinating annual fundraising mailing
- Allocate office space and computer equipment for visiting remote employees and for interns
- Maintain business and sales tax exemption licenses
- File annual DC Rental Income & Expense report
- Bachelor’s or Associate’s degree in business management or similar field of study
- Notary license or willingness to obtain one
Skills and Experience
- 5-6 years of administrative experience, ideally in a small, fast-paced environment
- Fluent in Quickbooks for Windows
- Basic knowledge of general accounting principles
- Experience troubleshooting basic IT issues
- Analytic mindset – looks for trouble and address it preemptively
- Self-motivated to complete tasks with little supervision (but know when assistance is warranted), but also able to work well as a team
- Strong organizational and time management skills and ability to prioritize projects and tasks
- Flexibility to work concurrently on multiple projects and take direction from multiple people
- Quick and enthusiastic learner
- Proficient in Microsoft Office suite
- Interest in animal welfare preferred
Washington, DC. Remote working will not be considered for this position.
Hourly rate is commensurate with experience and abilities. Benefits include employer-paid medical, prescription, and dental insurance, employee-paid vision insurance, 401(k) with employer match, paid leave, on-site parking, and commuter benefit program.
Please send a cover letter and resume to email@example.com, “Attn: Office Manager/Bookkeeper.” A downloadable job description can be found here. The position will remain open until filled. No telephone calls, please.
Marine Life Legal Intern
AWI’s marine life program is currently looking for a part-time remote legal intern to engage in and assist with various research projects. Applicants must be willing to assist with a myriad of captive and wild marine life law and policy issues, including but not limited to researching case law and drafting legal analyses, public comments, and legal memos. The intern will have the opportunity to work with AWI’s legal, scientific and policy staff.
Preference will go to second and third year law students involved in relevant law reviews and law journals and those that have taken or are currently enrolled in any of the following courses: Environmental Law/Litigation/Clinic, Administrative Law, Ocean and Coastal Law, Animal Law, International Environmental Law, Wildlife Law and/or related coursework. Please indicate whether you are a 2L or 3L when you apply.
AWI seeks a Communications intern every fall, spring, and summer. This is a great opportunity for undergraduate or graduate students majoring in Communications, Journalism, Marketing, or Public Relations looking to gain communications experience in a non-profit setting. Interns focus on content creation, media monitoring, media database management, and social media strategy development, and report to both Social Media and Communications Coordinator Sydney Hearst and Public Relations Manager Margie Fishman.
The ideal candidate is a strong writer and communicator who is organized and has the ability to multitask. Although not required, search engine optimization skills and/or an interest in digital communications across multiple platforms (Facebook, Twitter, Instagram), as well as iPhone video skills, are preferable.
Interns may work full-time or part-time and can arrange to receive course credit. The internship is located in our Capitol Hill office and is unpaid. Interested applicants should send a resume and cover letter to Sydney Hearst at firstname.lastname@example.org. When applying, please specify the term you are seeking to intern for (i.e., Summer, Fall, Winter, Spring).
AWI seeks two legislative interns every fall, spring, and summer. This is a great opportunity for law students, political science students, or anyone with a passion for making a difference in the lives of animals. Interns will assist our government and legal affairs staff in maintaining updated Hill contact lists, delivering documents to and attend meetings with Congressional offices and assisting staff in research; as well as miscellaneous tasks of an administrative nature. No specific academic major is required; however, preferred candidates will have a strong work ethic and be willing to take on any project. Interns may work full-time or part-time and can arrange to receive course credit. Please submit a resume and cover letter, stating why you wish to become an advocate for animals to Nancy Blaney at email@example.com. These positions are located in our Capitol Hill office and are unpaid.
The Animal Welfare Institute (AWI) works to reduce animal suffering and promote the welfare of all animals, including animals in agriculture. As a part of our mission, we promote humane farming systems and work to advance legislative and regulatory efforts to improve the conditions of farm animals.
Farm animal interns have the opportunity to learn more about advocacy efforts to protect farm animals. Potential responsibilities include research and writing, tracking legislation and regulations, and drafting public policy comments. Projects will cover a range of factory farming issues; the intern will support AWI in its efforts to eliminate harmful on-farm practices, improve conditions during long-distance transport, encourage humane handling at slaughter, and educate the public regarding the meaning of welfare-related claims on food products. The ideal candidate will have a genuine interest in animal welfare and a background in law, public policy, or animal science.
The internship is located in our Capitol Hill office and is unpaid. Interested applicants should submit a cover letter, resume, unofficial transcript, and writing sample to Erin Sutherland at firstname.lastname@example.org. AWI is currently seeking interns for Fall 2020 or Spring 2021.
AWI offers on-site and remote internships every fall, spring, and summer to qualified students who have interest and experience in protecting wildlife. Interns assist with a variety of wildlife law and policy issues, such as conducting legal research, drafting legal memoranda, commenting on federal and state rulemaking proposals, and assisting with litigation matters. Projects may cover a range of issues, including threatened and endangered species, international wildlife trade, hunting and trapping regulations, and wild horses and burros, among other issues.
Interested applicants should send their cover letter, resume, and a writing sample that has not been edited by anyone other than yourself to Johanna Hamburger at email@example.com. Please specify the following in your application: (1) the semester you are seeking to intern for (i.e. Summer, Fall, or Spring); (2) whether you are interested in a remote position or an on-site position at our Capitol Hill office; and (3) whether you are a 1, 2, or 3L. Applications are currently being accepted for Summer 2020, Fall 2020, and Spring 2021.
Internships are unpaid. Preference will go to students that have taken or are currently enrolled in any of the following courses: Environmental Law/Litigation/Clinic, Administrative Law, Animal Law, International Environmental Law, Wildlife Law, Public Lands & Resources Law, and/or related coursework. For our summer positions, 2Ls are strongly preferred. However, 1Ls with exceptional prior work experience will be considered. Although most projects are best suited for law school students, students enrolled in Masters programs in scientific and/or public policy fields are also encouraged to apply.
Interns, part-time or full-time, needed to assist with developing and maintaining Animals and Family Violence Program databases, such as the Safe Havens for Pets of Domestic Violence Victims national database. Animals and family violence interns may also conduct computer research related to training efforts and legislative and policy initiatives, e.g., on pet protection orders, cross-reporting between animal and human services agencies, and related matters.
Internships are not paid; interns do not have to work from the AWI office; hours are negotiable, as is length of service. For further information, please contact Mary Lou Randour at firstname.lastname@example.org.
Part-time or full-time intern(s) needed to assist with updating our popular online database of restaurants across the US that sell shark fin soup and other shark products. We are seeking an intern to ensure the list is accurate and up to date. The work will entail online research and telephone calls to restaurants, data entry, and possibly some website maintenance work. Training will be given for all aspects of the work. The ideal candidate will have excellent organizational skills and be detail-oriented. Fluency in English is essential. An ability to speak Mandarin and/or Cantonese is preferred. Knowledge of Microsoft Office programs such as Outlook and Excel is required. Please contact email@example.com for more information, and to apply with resume and cover letter.
Last Updated: March 2020