Position Summary: Reporting to the Executive Director and the President, the person in this position will be responsible for all bookkeeping functions for an organization with an annual budget of $4.5 million, ensuring all financial information is appropriately and accurately recorded in Quickbooks Online. Estimated 25-30 hours/week.
- Administer benefits programs, including health, vision, and dental plans, and 401k plan (including 401k audit compliance)
- Use Quickbooks Online to record and categorize donation, grant and rental income, pay bills, and all other bookkeeping on a weekly basis
- Reconcile bank accounts, merchant account, credit card statements, and investment accounts on a monthly basis
- Monitor balances in various checking and money market accounts and work with Executive Director and President to move funds as needed
- Review employee expense reports & process reimbursements
- Pay bills in a timely manner including preparation of checks for President’s signature Set up wire transfers for approval by President
- Run bi-weekly payroll using ADP payroll; enter payroll journal entries; enter 401k contributions with TD Ameritrade; prepare and mail annual W-2s and 1099s; pay local taxes as needed;
- Track employee paid-time-off usage and balances
- Organize documents needed for annual financial audit; work with auditor to answer questions, provide any written backup
- Calculate quarterly utility bills for tenants and invoice them; track rent and utilities payments and follow up to ensure prompt payment
- File annual DC Rental Income & Expense report
Education: Bachelor’s or Associate’s degree in Accounting, Finance or related field.
Skills and Experience:
- 3+ years of demonstrated ability to provide detailed level bookkeeping support – accounts payable, accounts receivable, closing books on a monthly basis and preparing financial reporting and analysis
- 1+ years of transactional accounting experience using QuickBooks Online
- 1+ years of experience in nonprofit bookkeeping
- Thorough understanding of accrual accounting
- Expertise in Microsoft Office, especially Excel Basic knowledge of nonprofit accounting principles
- Superior attention to detail to assure proper classification of income and expenses (fundraising, management, program)
- Passion for animal welfare is a plus
Job Location: This job is mostly remote but will require weekly visits to our Washington, DC office to pick up mail and drop off checks to be signed.
Salary/Benefits: Hourly rate is commensurate with experience and abilities. This position is not eligible for benefits.
To apply: Please send a cover letter, resume, and 3 professional references to firstname.lastname@example.org, “Attn: Bookkeeper.” The position will remain open until filled. No telephone calls, please.
Download the full job description here.
In order to broaden the scope of representation in the animal protection movement and make participation in AWI’s intern program accessible to all, beginning in the summer of 2021, AWI will offer a limited number of paid summer internships to students who demonstrate need or special circumstances warranting support. Learn more about how to apply here.
All internships will be remote until further notice.
Marine Life Legal Intern
AWI’s marine life program is currently looking for a part-time remote legal intern to engage in and assist with various research projects. Applicants must be willing to assist with a myriad of captive and wild marine life law and policy issues, including but not limited to researching case law and drafting legal analyses, public comments, and legal memos. The intern will have the opportunity to work with AWI’s legal, scientific and policy staff.
To better acquaint yourself with AWI’s work before applying, please read more here. Interested applicants should send their cover letter and resume to Georgia Hancock at email@example.com. (Due to the volume of applicants, only those selected for an interview will be contacted. Thanks for your understanding.)
Preference will go to second and third year law students involved in relevant law reviews and law journals and those that have taken or are currently enrolled in any of the following courses: Environmental Law/Litigation/Clinic, Administrative Law, Ocean and Coastal Law, Animal Law, International Environmental Law, Wildlife Law and/or related coursework. Please indicate whether you are a 2L or 3L when you apply.
Shark Fin Campaign Intern
Part-time or full-time remote intern(s) needed for Spring 2021 to assist with updating our popular online database of restaurants across the United States and Canada that sell shark fin soup and other shark products. We are seeking an intern to ensure the list is accurate and up to date. The work will entail online research and telephone calls to restaurants, data entry, and possibly some website maintenance work. Training will be given for all aspects of the work. The ideal candidate will have excellent organizational skills and be detail-oriented. Fluency in English is essential. An ability to speak Mandarin and/or Cantonese is preferred. Knowledge of Microsoft Office programs such as Outlook and Excel is required. Please contact firstname.lastname@example.org for more information.
AWI seeks a Communications intern every fall, spring, and summer. This is a great opportunity for undergraduate or graduate students majoring in Communications, Journalism, Marketing, or Public Relations looking to gain communications experience in a non-profit setting. Interns focus on content creation, media monitoring, media database management, and social media strategy development, and report to both Social Media and Communications Coordinator Sydney Hearst and Public Relations Manager Margie Fishman.
The ideal candidate is a strong writer and communicator who is organized and has the ability to multitask. Although not required, search engine optimization skills and/or an interest in digital communications across multiple platforms (Facebook, Twitter, Instagram), as well as iPhone video skills, are preferable.
Interns may work full-time or part-time and can arrange to receive course credit. The internship is located in our Capitol Hill office and is unpaid. Interested applicants should send a resume and cover letter to Sydney Hearst at email@example.com. When applying, please specify the term you are seeking to intern for (i.e., Summer, Fall, Winter, Spring).
AWI seeks two legislative interns every fall, spring, and summer. This is a great opportunity for law students, political science students, or anyone with a passion for making a difference in the lives of animals. Interns will assist our government and legal affairs staff in maintaining updated Hill contact lists, delivering documents to and attend meetings with Congressional offices and assisting staff in research; as well as miscellaneous tasks of an administrative nature. No specific academic major is required; however, preferred candidates will have a strong work ethic and be willing to take on any project. Interns may work full-time or part-time and can arrange to receive course credit. Please submit a resume and cover letter, stating why you wish to become an advocate for animals to Nancy Blaney at firstname.lastname@example.org. These positions are located in our Capitol Hill office and are unpaid.
The Animal Welfare Institute (AWI) works to reduce animal suffering and promote the welfare of all animals, including animals in agriculture. As a part of our mission, we promote humane farming systems and work to advance legislative and regulatory efforts to improve the conditions of farm animals.
Farm animal interns have the opportunity to learn more about advocacy efforts to protect farm animals. Potential responsibilities include research and writing, tracking legislation and regulations, and drafting public policy comments. Projects will cover a range of factory farming issues; the intern will support AWI in its efforts to eliminate harmful on-farm practices, improve conditions during long-distance transport, encourage humane handling at slaughter, and educate the public regarding the meaning of welfare-related claims on food products. The ideal candidate will have a genuine interest in animal welfare and a background in law, public policy, or animal science.
The internship is unpaid. Interested applicants should submit a cover letter, resume, unofficial transcript, and writing sample to Erin Sutherland at email@example.com. AWI is currently seeking interns for Fall 2021 and Spring 2022. All internships will be remote until further notice.
AWI offers on-site and remote internships every fall, spring, and summer to qualified students who have interest and experience in protecting wildlife. Interns assist with a variety of wildlife law and policy issues, such as conducting legal research, drafting legal memoranda, commenting on federal and state rulemaking proposals, and assisting with litigation matters. Projects may cover a range of issues, including threatened and endangered species, international wildlife trade, hunting and trapping regulations, and wild horses and burros, among other issues.
Interested applicants should send their cover letter, resume, and a writing sample that has not been edited by anyone other than yourself to Johanna Hamburger at firstname.lastname@example.org. Please specify the following in your application: (1) the semester you are seeking to intern for (i.e. Summer, Fall, or Spring); (2) whether you are interested in a remote position or an on-site position at our Capitol Hill office; and (3) whether you are a 1, 2, or 3L. Applications are currently being accepted on a rolling basis for remote positions for Fall 2021 and Spring 2022.
Preference will go to students that have taken or are currently enrolled in any of the following courses: Environmental Law/Litigation/Clinic, Administrative Law, Animal Law, International Environmental Law, Wildlife Law, Public Lands & Resources Law, and/or related coursework. For our summer positions, 2Ls are strongly preferred. However, 1Ls with exceptional prior work experience will be considered. Although most projects are best suited for law school students, students enrolled in Masters programs in scientific and/or public policy fields are also encouraged to apply. Internships are generally unpaid. However, students accepted for a summer position are encouraged to apply for AWI’s Paid Internship Program.
Interns, part-time or full-time, needed to assist with developing and maintaining Animals and Family Violence Program databases, such as the Safe Havens for Pets of Domestic Violence Victims national database. Animals and family violence interns may also conduct computer research related to training efforts and legislative and policy initiatives, e.g., on pet protection orders, cross-reporting between animal and human services agencies, and related matters.
Internships are not paid; interns do not have to work from the AWI office; hours are negotiable, as is length of service. For further information, please contact Mary Lou Randour at email@example.com.